Privacy Policy

Last updated on September 1, 2022

OVERVIEW

Your privacy is important to us.

Privacy Policy

Please click here to view the previous version of our Privacy Policy.

This Privacy Policy describes how Assemble Technologies Inc. d/b/a FlexTal (“FlexTal,” “we“, “us” or “our“) handles personal information that we collect through our digital properties that link to this Privacy Policy, including our website (the “Service”), as well as through social media, our marketing activities, our live events and other activities described in this Privacy Policy.  

FlexTal offers a software-as-a-service platform that provides recruiting, vetting, matching, and hiring services for both customers looking to hire talent (“Customers”) and employment seekers who are looking for work assignments, including but not limited to, contractors, contract-to-hire, permanent placements, freelancers, and executives (“Talent”).  FlexTal also manages the invoicing and payments for the work assignments completed by the Talent, including but not limited to, the projects contractually agreed upon between Customers and Talent.  

Index

Personal information we collect
How we use your personal information
How we share your personal information
Your choices
Other sites and services
Security
International data transfer
Children
Changes to this Privacy Policy
How to contact us

Personal information we collect

Talent information. Personal information our Talent may provide to us through the Service or otherwise includes:

  • Contact data, such as first and last name, email address, and phone number.
  • Demographic data, such as city, state, and country of residence.
  • Talent application data, such as information that our Talent submit in connection with their Talent application, including links to social media profile and personal website, and information in a CV, resume or otherwise collected through the job application process.
  • User-generated content data, such as professional headshots, survey responses, questions, and other content or information that our Talent submit, or otherwise make available on the Service, as well as associated metadata.  Metadata includes information on how, when, where and by whom a piece of content was collected and how that content has been formatted or edited.  Metadata also includes information that users can add or can have added to their content, such as keywords, geographical or location information, and other similar data. 
  • Communications data, based on our exchanges with our Talent, including when our Talent contact us through the Service, social media, or otherwise. 
  • Project data, such as information relating to or needed to complete jobs or projects on or through the Service, including the companies that our Talent apply to, the nature of the project, and the length of the project.
  • Marketing data, such as our Talent’s preferences for receiving our marketing communications and details about their engagement with them.
  • Financial data, such as our Talent’s financial account numbers or payment card information.
  • Government-issued identification number data, such as national identification number (e.g., Social Security Number, tax identification number, passport number), state or local identification number (e.g., driver’s license or state ID number), and an image of the relevant identification card.
  • Payment data needed to complete transactions, including payment card information or bank account number.
  • Other data not specifically listed here, which we will use as described in this Privacy Policy or as otherwise disclosed at the time of collection.

Enterprise customer information. Personal information our Customers may provide to us through the Service or otherwise includes: 

  • Contact data, such as first and last name, email address, billing and mailing addresses, professional title and company name, and phone number.
  • Company data, such as company size, type of industry, and hiring budget.
  • Profile data, such as the username and password that our Customers may set to establish an online account on the Service, Talent search criteria, preferences, and any other information that our Customers add to their account profile.  
  • Communications data, based on our exchanges with our Customers, including when Customers contact us through the Service, social media, or otherwise. 
  • Hiring data, such as information relating to or needed to complete our Customer’s Talent search, including number of successful matches, matching fees, and hiring history. 
  • Marketing data, such as our Customer’s preferences for receiving our marketing communications and details about their engagement with them.
  • Financial data, such as stated revenue, economic standing, financial account numbers or payment card information.
  • Government-issued identification number data, such as national identification number (e.g. tax identification number), state or local identification number (e.g., employer identification number), and an image of the relevant identification card.
  • Payment data needed to complete transactions, including payment card information or bank account number.
  • Other data not specifically listed here, which we will use as described in this Privacy Policy or as otherwise disclosed at the time of collection.

Third-party sources. We may combine personal information we receive from you with personal information we obtain from other sources, such as:

  • Public sources, such as government agencies, public records, social media platforms, and other publicly available sources.
  • Private sources, such as data providers and social media platforms. For example, we collect information provided by Clearbit to enrich information about our Talent and Customers (including hiring managers), such as a social media links, city, state, and postal code. You can learn more about Clearbit’s privacy practices at https://clearbit.com/privacy-policy

Automatic data collection.  We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, and your interaction over time with the Service, our communications and other online services, such as:

  • Device data, such as your computer or mobile device’s operating system type and version, manufacturer and model, browser type, screen resolution, RAM and disk size, CPU usage, device type (e.g., phone, tablet), IP address, unique identifiers (including identifiers used for advertising purposes), language settings, mobile device carrier, radio/network information (e.g., Wi-Fi, LTE, 3G), and general location information such as city, state or geographic area.
  • Online activity data, such as pages or screens you viewed, how long you spent on a page or screen, the website you visited before browsing to the Service, navigation paths between pages or screens, information about your activity on a page or screen, access times and duration of access, and whether you have opened our emails or clicked links within them.

Cookies and similar technologies. Some of the automatic collection described above is facilitated by the following technologies:

  • Cookies, which are small text files that websites store on user devices and that allow web servers to record users’ web browsing activities and remember their submissions, preferences, and login status as they navigate a site. Cookies used on our sites include both “session cookies” that are deleted when a session ends, “persistent cookies” that remain longer, “first party” cookies that we place and “third party” cookies that our third-party business partners and service providers place. 
  • Local storage technologies, like HTML5, that provide cookie-equivalent functionality but can store larger amounts of data on your device outside of your browser in connection with specific applications. 
  • Web beacons, also known as pixel tags or clear GIFs, which are used to demonstrate that a webpage or email was accessed or opened, or that certain content was viewed or clicked. 
  • Session-replay technologies, such as those provided by Hotjar that employ software code to record users’ interactions with the Services in a manner that allows us to watch DVR-like replays of those user sessions. The replays include users’ clicks, mouse movements, scrolls and keystrokes/key touches during those sessions.  These replays help us diagnose usability problems and identify areas for improvement.  You can learn more about Hotjar at https://www.hotjar.com/legal/policies/privacy/ and you learn more about opting-out of session recording by Hotjar at https://help.hotjar.com/hc/en-us/articles/360002735873-How-to-Stop-Hotjar-From-Collecting-your-Data

How we use your personal information

We may use your personal information for the following purposes or as otherwise described at the time of collection:

Service delivery and business operations.  We may use your personal information to:

  • provide, operate and improve the Service and our business;
  • facilitate recruitment activities and process job applications, such as by screening Talent, evaluating Talent for a job, and monitoring recruitment statistics;
  • establish and maintain your user profile on the Service;
  • enable security features of the Service, such as by sending you security codes via email or SMS, and remembering devices from which you have previously logged in;
  • communicate with you about the Service, including by sending announcements, updates, security alerts, and support and administrative messages;
  • communicate with you about events or contests in which you participate;
  • understand your needs and interests, and personalize your experience with the Service and our communications; and
  • provide support for the Service, and respond to your requests, questions and feedback.

Research and development.  We may use your personal information for research and development purposes, including to analyze and improve the Service and our business.  As part of these activities, we may create aggregated, de-identified and/or anonymized data from personal information we collect.  We make personal information into de-identified or anonymized data by removing information that makes the data personally identifiable to you.  We may use this aggregated, de-identified or otherwise anonymized data and share it with third parties for our lawful business purposes, including to analyze and improve the Service and promote our business.

Marketing and advertising.  We, our service providers and our third-party advertising partners may collect and use your personal information for marketing and advertising purposes:

  • Direct marketing. We may send you direct marketing communications.  You may opt-out of our marketing communications as described in the Opt-out of marketing section below.  
  • Interest-based advertising.  Our third-party advertising partners may use cookies and similar technologies to collect information about your interaction (including the data described in the automatic data collection section above) with the Service, our communications and other online services over time, and use that information to serve online ads that they think will interest you.  This is called interest-based advertising. We may also share information about our users with these companies to facilitate interest-based advertising to those or similar users on other online platforms. 

Compliance and protection.  We may use your personal information to:

  • comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities;
  • protect our, your or others’ rights, privacy, safety or property (including by making and defending legal claims); 
  • audit our internal processes for compliance with legal and contractual requirements or our internal policies; 
  • enforce the terms and conditions that govern the Service; and 
  • prevent, identify, investigate and deter fraudulent, harmful, unauthorized, unethical or illegal activity, including cyberattacks and identity theft.  

With your consent.  In some cases, we may specifically ask for your consent to collect, use or share your personal information, such as when required by law.  

Cookies and similar technologies. In addition to the other uses included in this section, we may use the Cookies and similar technologies described above for the following purposes:

  • Technical operation. To allow the technical operation of the Service, such as by remembering your selections and preferences as you navigate the site, and whether you are logged in when you visit password protected areas of the Service.
  • Functionality. To enhance the performance and functionality of our services.
  • Advertising. To help our third-party advertising partners collect information about how you use the Service and other online services over time, which they use to show you ads on other online services they believe will interest you and measure how the ads perform.
  • Analytics. To help us understand user activity on the Service. 
    • Google Analytics. We may use Google Analytics to learn more about the types of users that visit the Service, how they use the Service, and to help us improve the Service. Google Analytics provides us with certain data regarding the demographics of the users that visit the Service. To provide this service, Google Analytics may collect certain information about you from your computer using cookies, including information described in the online activity data section above. 
    • HubSpot Analytics.  We may use HubSpot analytics cookies to keep track of the visitors to the website, including time of visit.  You can learn more about HubSpot and hot it collects and processes data by visiting: https://legal.hubspot.com/privacy-policy
    • Hotjar Analytics.  We may use Hotjar analytics cookies for tracking visitors, including to identify a new user’s first session.  You can learn more about Hotjar’s privacy practices here: https://www.hotjar.com/legal/policies/privacy/

How we share your personal information

We may share your personal information with the following parties and as otherwise described in this Privacy Policy or at the time of collection.  

Service providers.  Third parties that provide services on our behalf or help us operate the Service or our business (such as hosting, CRM software, information technology, customer support, email delivery, marketing, consumer research and website analytics).  

Payment processors. Any payment card information you provide on the Service is collected and processed directly by our payment processors, such as Stripe. Stripe may use your payment data in accordance with its privacy policy, https://stripe.com/privacy

Advertising partners.  Third-party advertising companies for the interest-based advertising purposes described above. 

Enterprise customers designated by you. If you are a Talent, we may share your personal information with enterprise customers where you have instructed us or provided your consent to do so. For example, we may share your personal information with third-party hiring companies with whom we are collaborating to apply for a job position. We will share personal information that is needed for these other companies to provide the services that you have requested. 

Marketing partners. We may share Customer data with marketing partners with whom we co-sponsor events or promotions.

Professional advisors.  Professional advisors, such as lawyers, auditors, bankers and insurers, where necessary in the course of the professional services that they render to us.

Authorities and others. Law enforcement, government authorities, and private parties, as we believe in good faith to be necessary or appropriate for the compliance and protection purposes described above. 

Business transferees.  Acquirers and other relevant participants in business transactions (or negotiations of or due diligence for such transactions) involving a corporate divestiture, merger, consolidation, acquisition, reorganization, sale or other disposition of all or any portion of the business or assets of, or equity interests in, our or our affiliates (including, in connection with a bankruptcy or similar proceedings).  

Your choices 

Access or update your information. If you have registered for an account with us through the Service, you may review and update certain account information by logging into the account at portal.flextal.com and clicking on the “Profile” page. 

Opt-out of marketing communications.  You may opt-out of marketing-related emails by following the opt-out or unsubscribe instructions at the bottom of the email, or by contacting us.  Please note that if you choose to opt-out of marketing-related emails, you may continue to receive service-related and other non-marketing emails.  

If you receive marketing text messages from us, you may opt out of receiving further marketing text messages from us by replying STOP to our marketing message. You may also text STOP to 415-234-0818.

Advertising choices.   You may be able to limit use of your information for interest-based advertising through the following settings/options/tools:

  • Browser settings.  Changing your internet web browser settings to block third-party cookies.
  • Privacy browsers/plug-ins. Using privacy browsers and/or ad-blocking browser plug-ins that let you block tracking technologies. 
  • Platform settings. Google and Facebook offer opt-out features that let you opt-out of use of your information for interest-based advertising.  You may be able to exercise that option at the following websites:
  • Ad industry tools.  Opting out of interest-based ads from companies that participate in the following industry opt-out programs: 

You will need to apply these opt-out settings on each device and browser from which you wish to limit the use of your information for interest-based advertising purposes.  We cannot offer any assurances as to whether the companies we work with participate in the opt-out programs described above. 

Do Not Track.  Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit.  We currently do not respond to “Do Not Track” or similar signals.  To find out more about “Do Not Track,” please visit http://www.allaboutdnt.com.

Declining to provide information. We need to collect personal information to provide certain services.  If you do not provide the information we identify as required or mandatory, we may not be able to provide those services.

Other sites and services

The Service may contain links to websites, mobile applications, and other online services operated by third parties.  In addition, our content may be integrated into web pages or other online services that are not associated with us.  These links and integrations are not an endorsement of, or representation that we are affiliated with, any third party.  We do not control websites, mobile applications or online services operated by third parties, and we are not responsible for their actions. We encourage you to read the privacy policies of the other websites, mobile applications and online services you use.

Security 

We employ a number of technical, organizational and physical safeguards designed to protect the personal information we collect.  However, security risk is inherent in all internet and information technologies and we cannot guarantee the security of your personal information. 

International data transfer

We are headquartered in the United States and may use service providers that operate in other countries. Your personal information may be transferred to the United States or other locations where privacy laws may not be as protective as those in your state, province, or country.  

Children  

The Service is not intended for use by anyone under 18 years of age. If you are a parent or guardian of a child from whom you believe we have collected personal information in a manner prohibited by law, please contact us.  If we learn that we have collected personal information through the Service from a child without the consent of the child’s parent or guardian as required by law, we will comply with applicable legal requirements to delete the information.

Changes to this Privacy Policy 

We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and posting it on the Service or other appropriate means.  Any modifications to this Privacy Policy will be effective upon our posting the modified version (or as otherwise indicated at the time of posting). In all cases, your use of the Service after the effective date of any modified Privacy Policy indicates your acknowledgment that the modified Privacy Policy applies to your interactions with the Service and our business.

How to contact us

  • Email: legal@flextal.com
  • Phone: 650-739-0804